Description:
• We are seeking a bright and energetic Part-Time Intern that has flexible work hours and who is comfortable taking on high-stake office and administrative responsibilities remotely and in our San Francisco office.
• This individual will play a critical role in supporting the CEO, as well as providing general office and Marketing support.
• The ideal candidate will be expected to resolve time sensitive issues with a high degree of precision while maintaining strong organizational, written and verbal communication skills.
• Attention to detail and the ability to anticipate the needs of the CEO are a must.
• You must be Self-starter who multi tasks with ease, be comfortable working with minimal guidance, able to prioritize under pressure and make rapid and effective judgment calls.
• Responsibilities: Make the CEO more effective; manage business contacts, meeting scheduling, make phone calls, and complete professional and personal tasks as needed.
• Manage travel and expenses, including coordinating travel arrangements and expenses with strong attention to detail for the CEO and other Executive team members.
• Coordinate data entry, facilitate inbox management and scan sensitive documents to keep filing system organized.
• Maintain aspects of office operations including ordering supplies.
• Assist with office and company events related to team outings, board/investor meetings and other company related external events and conferences as needed.
• Other duties may include booking conference rooms, ordering food, printing documents, coordinating interview schedules, shipping company material to conferences, liaising with building services, and greeting visitors.
• Assist in other special projects with a focus on operational excellence and excellent customer service orientation.
Requirements:
• Preferred 1-2 years office/administrative experience in a professional work environment
• Proficiency in in Mac/Apple products, Word, Excel, PowerPoint and G-Suite (Google Docs & Calendar) required with the ability to adapt to new technologies quickly and efficiently
• Knowledge of Salesforce, LinkedIn, Trello and Zoom a plus
• Strong organizational, prioritization and time management skills
• Superior interpersonal skills with excellent verbal and written communication
• High level of integrity with the ability to maintain confidentiality and discretion in company matters of a sensitive nature
• Travel planning experience
• Interest in the financial services industry is a plus
• Displays personal pride in work, always striving to do his/her best
• Adaptable, independent and thrives under pressure
Benefits: