Salary: Fixed amount based on each project
Job Title: Contract Project Virtual Assistant…
Location: Remote
Contract Type: Independent Contractor
Reports To: Managing Consultant
Pay: Based on Contracted Work
Company: T M STAFFORD LLC dba RU INSTITUTE
Job Summary:
T M STAFFORD LLC dba RU INSTITUTE is seeking a highly organized and efficient Contract Project Virtual Assistant to provide administrative and operational support to a Managing Consultant. The ideal candidate will have experience in handling a wide range of administrative tasks in a remote setting and be able to work independently with minimal supervision. This role is contract-based, with compensation determined by the scope of work for each project.
Key Responsibilities:
• Administrative Support: Provide comprehensive administrative support to the Managing Consultant, including managing calendars, scheduling meetings, and coordinating appointments.
• Communication Management: Handle email correspondence, draft and edit communications, and ensure timely responses to client and team inquiries.
• Document Preparation: Assist in the preparation, formatting, and proofreading of documents, presentations, reports, and proposals.
• Research: Conduct online research on various topics as requested, compiling information and presenting it in a clear and concise manner.
• Task Coordination: Track and manage ongoing tasks, deadlines, and deliverables, ensuring that the Managing Consultant is kept up-to-date on progress.
• Meeting Coordination: Arrange virtual meetings, prepare agendas, and take minutes during meetings as needed.
• Data Entry and File Management: Maintain digital files, update records, and perform data entry tasks to ensure accurate and organized documentation.
• Client Interaction: Assist in managing client relationships by scheduling calls, following up on action items, and providing general support during client engagements.
Qualifications:
• Education: High school diploma or equivalent required; an Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
• Experience:
• Minimum of 2 years of experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role, preferably supporting senior management in a remote environment.
• Experience working as an independent contractor is highly desirable.
• Technical Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Gmail).
• Familiarity with virtual meeting platforms such as Zoom, Microsoft Teams, or Google Meet.
• Experience with project management tools (e.g., Asana, Trello) and CRM software is a plus.
• Knowledge:
• Strong understanding of administrative and office management procedures.
• Basic knowledge of project coordination and client relationship management.
• Soft Skills:
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• High level of attention to detail and accuracy.
• Ability to work independently and proactively manage tasks.
• Flexibility and adaptability in a fast-paced, remote work environment.
Compensation:
• This is a contract position, and compensation will be based on the scope of work for each project. Rates will be agreed upon prior to the commencement of each contracted assignment.
remote work
