Job Description
Job Description…
The Role, Executive Assistant
• Hybrid role: Reston, VA, 4 days in office
GoCanvas is revolutionizing how work gets done by modernizing small businesses through a powerful cloud-based platform and customizable mobile experiences. We are seeking a dynamic, multi-tasking and detail-oriented administrative professional to work alongside our C-suite leadership as our Executive Assistant. You will be working directly with the CEO to assist him with the day-to-day administration of
GoCanvas while supporting other senior executives to stay connected and engaged. This will include calendar management, meeting, event and travel arrangements, stakeholder engagement and ad-hoc project management, and preparing presentations, reports, and research.
Our ideal candidate will be a masterful problem-solver and an organizational force and must be a team player who anticipates needs with the ability to adapt to demanding and ever-changing situations. This role will be required to be in-person 4 days a week in our Reston, VA office.
Your Most Important Initiatives:
• Coordinate and engage with leadership in planning and organizing events, activities, and calendars: including but not limited to team meetings, full department, all-hands, off-sites, and one-on-one meetings
• Coordinate project management activities for cross-departmental initiatives large to small; these could include presentations (internal and external), research tasks, internal GoCanvas initiatives, facility and regulatory execution, and more
• Manage the CEO’s calendar to ensure that meetings, deadlines, presentations, and other duties are prioritized accordingly
• Manage meetings including scheduling conference calls, video conference meetings, in-person and offsite meetings, arranging and booking international and domestic travel, organizing car transportation, hotel accommodations, and conferences as needed
• Manage Communications projects on an ad-hoc and ongoing basis; maintain a work plan of key activities across channels
• Monitoring and responding to incoming communications via email, phone, and social media
• Create meaningful communications including talking points and all-hands presentations
• Coordinate logistics for special business events and personal projects
• Attend key executive meetings and organize action items and go-forward strategies as needed, acting as a liaison for direct reports
• Uphold a high level of integrity and discretion in handling confidential information
What You Bring:
• At least 2+ years administrative experience
• Schedule Management/Office Coordination in a similar setting
• Experience with Google Suite (Gmail and Google Calendar especially), Microsoft Word, Excel and PowerPoint
• Project Management experience
• Agility and flexibility in response to changing priorities and needs
• A team-player mindset, looking to step in where help is most needed
• A collaborative and consultative working process
• Resiliency, courage, willingness to fail fast and embody the values of GoCanvas
• Highly effective communication skills and exceptional attention to detail; someone who values the core elements of our key values including the power of empathy and the need for diversity in a thriving team!
What Success Looks Like:
• Inquiries and issues are dealt with within a 24-hour time frame
• Make sure schedules are organized and run well
• All deadlines are met
• Work product is thorough and shows attention to detail
• Our Culture: our CEO’s interactions feel and communicate our culture in every way
• Understanding that the success of the executive is a reflection of your work and vice versa, creates a true atmosphere of teamwork and job satisfaction.
What GoCanvas Brings:
We believe hiring the right people is THE most important thing we do. We take our values seriously and look for these traits in everyone we hire: Empathy, Customer-Obsessed, Authenticity, Impactful, Team Player and Cheeky/Fun Loving. We believe in giving people the freedom to work, but staying inspired by their important metrics, to think and act like owners of our business. We provide a remote-first environment that allows for innovation and creativity and a chance for individuals passionate about their role to have fun at work!
While we believe culture trumps perks, we are also proud to provide a comprehensive benefits package designed to meet our team membersÂ’ needs and truly invest in you with:
• Unlimited Vacation Policy (also known as unlimited PTO)
• 13 Company-Paid Holidays (such as GoCanvas’s FounderÂ’s Day!)
• Medical Insurance (where the Employee Only level of coverage is free!)
• Dental and Vision Insurance with employer contribution
• Health Savings or Flexible Spending Account depending upon your medical plan selection
• Basic Term Life Insurance and Personal Accident Insurance
• Voluntary Life Insurance
• Short and Long-Term Disability
• 401k plan with employer match
• Pet Insurance
• Generous Parental Leave
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
If you need special assistance or accommodation while seeking employment with us, please email [email protected] or call: (703) 547-8588. We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas.
We take into account an individualÂ’s qualifications, skillset, and experience in determining final salary. This role is eligible for health insurance (medical, dental & vision), life insurance, 401(k) & paid time off. The expected compensation range for this position is $62,000- $84,000 annually. The actual offer will be at the companyÂ’s sole discretion and determined by relevant business considerations, including the final candidateÂ’s qualifications, years of experience, skillset, and geographic location.
This role is a opportunity
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