Organization Name: Morris & Ritchie Associates, Inc.
FLSA Status: Non-exempt
Job Title: Office Administrative Assistant / Data Entry
Job Function: Administrative Support
Employment Status: Full-time Regular
Primary Location: Remote
Job Summary
We are looking for a highly motivated and detail-oriented individual to join our team as an Administrative Assistant. In this role, you will play a vital part in ensuring the smooth operation of our organization by overseeing and coordinating various tasks, scheduling meetings, taking notes, and managing filing systems.
Education and Experience
• An associate’s degree is required.
• A bachelor’s degree is preferred but not mandatory.
• Familiarity with Microsoft SharePoint is required.
• A minimum of 1-2 years of experience in administrative assistance within the medical field is preferred.
Skills
• Familiarity with administrative and office procedures, including word processing and file and record management.
• Strong organizational skills.
• Excellent written and verbal communication skills, as well as strong interpersonal abilities.
• Capability to work independently and manage multiple tasks at the same time.
• Attention to detail and a focus on accuracy.
• Ability to prioritize tasks and work effectively under pressure.
Job Duties
• Prepare and distribute reports or other communications on a regular schedule.
• File and retrieve corporate documents, records, and reports within Microsoft SharePoint.
• Schedule and coordinate meetings, which may include travel arrangements.
• Attend meetings to take minutes.
• Provide clerical support to other departments.
• Monitor and document tasks assigned to the management team.Communicate effectively with management and team members to ensure clarity and alignment.
• Gather and organize data and reports related to task progress.
• Maintain accurate project documentation and records.
• Assist with and complete tasks assigned by the management and executive team.
Tools and Technology
Cloud-based data access and sharing software
• Microsoft SharePoint
Electronic mail software
• Microsoft Outlook
Office suite software
• Microsoft Office software
Operating system software
• Apple macOS
Presentation software
• Microsoft PowerPoint
Spreadsheet software
• Microsoft Excel
Video conferencing software
• Microsoft Teams
• Google Meet
• Zoom
Word processing software
• Microsoft Word
Job Type: Full-time, Part-time
Pay: $25.00 – $35.00 per hour
Expected hours: 40 per week
Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance
Schedule:
• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends
Education:
• Associate (Required)
Experience:
• Administrative: 1 year (Required)