Job Summary
We are seeking a well-organized and proactive Part-Time Remote Administrative Assistant to join our property management team. The ideal candidate will have experience in administrative support, excellent customer service, and knowledge of property management operations. This role is essential in ensuring smooth daily operations through efficient scheduling, communication, and task… follow-up.
Key Responsibilities
Perform daily administrative tasks such as data entry, filing, and record-keeping.
Manage calendars, schedule appointments, and follow up on tasks and deadlines.
Handle incoming calls and emails, with staff, vendors, inspectors, owners, tenants, applicants and accounting, providing exceptional customer service and addressing tenant, owner, and vendor inquiries.
Assist with property management tasks, including coordinating maintenance. requests, communicating with accounting, and updating property records.
Create and manage rental listings, create accounts in property management software and enter owner and property details.
Track tenant rent payments and update owners on specific days weekly.
Draft Notices in Real Estate Platforms and DocuSign as needed.
Facilitate for delivery of certain Notices, and send notices via email as needed.
Support senior staff by tracking project timelines, assisting with reporting, creating Leases and Addenda, and sending forms via DocuSign.
Ensure records and digital files are organized and up to date.
Conduct proofreading and document formatting for accuracy and clarity.
Qualifications
Proven experience as an Administrative Assistant.
Proven experience in the property management field.
Proficiency in MS Word, Excel, Outlook, DocuSign, MLS, and county records searches.
Strong organizational skills with the ability to prioritize tasks.
Excellent communication and interpersonal abilities.
Knowledge of office management systems and procedures.
Familiarity with phone systems and phone etiquette.
Ability to multitask and work efficiently in a fast-paced environment.
Job Type: Part-time
Pay: $16.37 – $17.75 per hour
Expected hours: 20 per week
Education:
High school or equivalent (Required)
Experience:
Property management: 2 years (Required)
Language:
English (Required)
Ability to Commute:
Georgia (Required)
Work Location: Remote
