Job Overview
We are looking for a dedicated and detail-oriented Administrative Assistant to join our dynamic remote team. This role is pivotal in delivering exceptional administrative support to our divisions, ensuring seamless operations and effective communication across various levels of the organization…
Key Responsibilities
• Deliver comprehensive administrative assistance to two divisions, facilitating efficient departmental functioning.
• Act as a liaison among department administration, state agencies, and diverse stakeholders.
• Conduct research and compile reports as requested by supervisors.
• Manage correspondence and engage verbally with the public and other agency representatives.
• Route incoming communications to appropriate personnel.
• Ensure effective flow of documentation through established channels.
• Coordinate electronic reservations for vehicles and meeting spaces.
• Arrange out-of-state travel, including transportation, accommodations, and registration, while inputting details into the designated system.
• Provide support to team members in preparing expense reports.
• Manage onboarding arrangements for new hires, including ordering essential equipment.
• Review and organize incoming and outgoing mail.
• Participate in special projects, such as the J1 Visa Waiver program.
• Secure necessary approvals for various documents.
• Oversee multiple clerical and administrative functions.
• Execute additional duties as assigned, with minimal travel to service locations as required.
Required Skills
• High school diploma is a must.
• Minimum of 3 years of full-time experience in administrative support, bookkeeping, office management, or comparable roles.
• Proficient in MS Office applications, including Outlook, Word, Excel, and Teams.
• Capable of drafting clear and professional emails and written correspondence with accuracy in grammar, spelling, and punctuation.
• Strong focus on detail, ensuring data accuracy and confidentiality are maintained.
• Excellent organizational and interpersonal communication skills.
• Coursework in administrative assistance or secretarial studies is advantageous.
• Experience in scheduling travel arrangements and managing calendars is essential.
• Familiarity with PeopleSoft is a valuable asset.
Career Growth Opportunities
By joining our team, you will have access to numerous avenues for professional development and career advancement, fostering your skills and expertise in the administrative field.
Company Culture And Values
We pride ourselves on fostering a collaborative and inclusive work environment where every team memberÂ’s contributions are valued. Our commitment to diversity and professional integrity is reflected in our workplace culture.
Networking And Professional Opportunities
As part of our esteemed organization, you will have ample opportunities to expand your professional network and collaborate with industry leaders, enhancing your career trajectory.
Employment Type: Full-Time
