Job Overview
Join a forward-thinking boutique commercial real estate firm as our new Office Administrator and Bookkeeper. This remote role offers you the chance to play a critical part in our thriving team, with significant opportunities for career advancement and professional development…
Key Responsibilities
• Manage and oversee correspondence, including contracts, recruitment documents, and employee communications.
• Proactively respond to urgent situations, effectively balancing multiple high-priority tasks with minimal oversight.
• Facilitate complex scheduling and calendar management for senior leadership, ensuring efficient workflow.
• Provide comprehensive support to the Managing Director, including business-related and personal tasks, meeting preparations, and travel arrangements.
• Ensure the prompt processing and payment of invoices, maintaining financial accuracy.
• Uphold professionalism and confidentiality across all interactions.
• Assist team members with onboarding, training, and access to necessary resources.
• Conduct bookkeeping activities, such as expense categorization, monthly P&L statement generation, account reconciliation, and collaboration with the CPA.
Required Skills
• Exceptional written communication skills with a strong command of English grammar and punctuation.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and QuickBooks, along with a foundational knowledge of accounting principles.
• Demonstrated initiative and ability to self-manage projects effectively.
• Excellent verbal and written communication capabilities.
• Strong organizational skills, with a keen eye for detail and the ability to juggle multiple projects simultaneously.
• A collaborative mindset combined with a strong sense of integrity and professionalism.
• Familiarity with legal terminology and document management is advantageous.
Qualifications
• A minimum of 3 years of experience in a similar role as an Office Administrator or Executive Assistant.
• A background or interest in financial statement analysis, business valuation, accounting, or finance is desirable.
• Reliable transportation is required.
Career Growth Opportunities
As part of our team, you will not only contribute to our success but also enjoy avenues for personal and professional growth within the firm.
Compensation And Benefits
• Starting compensation of (20-)25/hour, based on experience, with a commitment of 40 hours per week.
• Transition to an annual salary of (55,000 after a 90-day trial period, along with opportunities for bonuses. Many employees in this role have earned over )100,000 annually.
Company Culture And Values
We pride ourselves on our dedication, creativity, and collaborative spirit. As a boutique firm, we have navigated market challenges effectively and continue to grow, making this an exciting time to join our close-knit team.
Employment Type: Full-Time
