Job Overview
We invite you to join a prestigious organization renowned for its leadership in outsourced sales. As a C-Suite Executive Assistant, you will play an integral role in supporting the CFO and CRO, providing essential high-level administrative support and facilitating project coordination to enhance customer acquisition, retention, and overall business growth for both Fortune 500 and… emerging companies.
Key Responsibilities
• Execute a diverse range of administrative and project coordination tasks with minimal oversight.
• Draft correspondence, conduct thorough research, compile materials and reports, and create presentations using word processing and spreadsheet software.
• Deliver confidential administrative support to the executive, ensuring effective communication during meetings, emails, and phone interactions.
• Organize travel plans and itineraries for the executive and team members as required.
• Prepare expense reports and manage logistical arrangements for executive meetings, teleconferences, visitors, and consultants.
• Oversee the executive’s calendar utilizing Outlook, proactively identifying potential conflicts and proposing viable alternatives.
• Uphold the highest standards of confidentiality and professionalism in all interactions.
• Create a welcoming atmosphere within the organization, emphasizing responsiveness and professionalism.
• Efficiently manage a high volume of tasks while remaining flexible to shifting priorities.
• Engage supportively with team members at all levels, particularly senior executives.
• Perform additional duties as assigned based on the needs of the department.
• Comply with all regulations, policies, work procedures, and safety protocols.
• Maintain a consistent record of reliable and punctual attendance.
Required Skills
• Associate’s degree or higher.
• Proven experience in handling highly confidential information and materials.
• Exceptional communication and interpersonal abilities.
• Proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
• Strong calendar management skills for C-suite executives using Outlook.
• Ability to effectively gather information and communicate clearly.
• Proactive with the ability to exercise sound judgment in high-pressure situations.
• Strong organizational skills coupled with a commitment to timely project delivery and meticulous attention to detail.
• Flexibility to work beyond standard hours and adapt to rapidly changing priorities.
• Professional demeanor when engaging with team members, clients, board members, and investors.
Qualifications
• Associate’s degree or higher; a Bachelor’s degree is preferred.
• Experience arranging executive travel and meetings with acute attention to detail.
Career Growth Opportunities
This position not only offers the chance to develop advanced organizational and interpersonal skills through close collaboration with C-level executives but also presents pathways for further career advancement within the organization.
Compensation And Benefits
• Medical, Dental, Vision coverage.
• 401k with matching contributions.
• Flexible Paid Time Off policy.
• Base salary starting at $90,000 with additional bonus opportunities.
Working Conditions
This is a hybrid role, requiring in-office work three days a week, with the flexibility to work remotely for two days. Minimal travel may be required.
Employment Type: Full-Time
