Job Overview
We are seeking a dedicated and detail-oriented Part-Time Executive Assistant / Recruiting Assistant to play a pivotal role in supporting our multifaceted operations. This remote position offers the ideal candidate the chance to thrive in a diverse work environment while contributing to various administrative, project management, recruiting, and event coordination tasks. The selected individual will maintain a presence one day a week at our Temecula and San Diego offices, allowing for direct engagement with our teams.
Key Responsibilities
• Provide high-level executive support by managing calendars, scheduling appointments, and organizing travel arrangements.
• Ensure meticulous data entry and record-keeping within our CRM systems and spreadsheets.
• Assist in the recruitment process, including candidate sourcing, resume screening, and interview scheduling.
• Oversee and manage small to mid-sized projects, monitoring timelines and deliverables, while providing regular updates.
• Address customer inquiries and resolve issues, guaranteeing exceptional service and client satisfaction.
• Plan and coordinate in-person company events, client presentations, and community engagement initiatives across both locations.
• Collaborate with external vendors to handle event logistics, including venue selection, catering, and technical setups.
Required Skills
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and CRM systems (such as HubSpot).
• Familiarity with project management tools (e.g., Asana, Trello).
• Exceptional organizational abilities with a talent for multitasking and prioritizing effectively.
• Strong communication skills, both written and verbal.
• Capability to work independently and collaboratively within a team.
• Must be able to commute to both San Diego and Temecula one day a week.
Qualifications
• A minimum of 3 years of experience in an Executive Assistant or Administrative Assistant capacity, encompassing data entry, recruiting, and project management.
• Candidates should ideally be based in or able to reliably commute to San Diego and Temecula.
Career Growth Opportunities
Our organization is committed to fostering professional development and providing avenues for career advancement. Engaging in our company and community events will facilitate continuous learning and networking.
Company Culture and Values
We pride ourselves on a dynamic and collaborative work environment that encourages adaptability and proactive contributions. We value individuals who align with our mission and are eager to make a meaningful impact within our community.
Compensation And Benefits
• Hourly Rate: (25-)30 per hour, commensurate with experience.
• Performance-Based Bonus: 10-20% of annual earnings.
• Flexible part-time hours in a hybrid work setting.
• Opportunities for professional development and career advancement.
• Engagement in company initiatives and community events.
Employment Type: Full-Time
