Job Summary:
We are seeking a versatile and highly organized Remote Office Administrator to work directly with the Owners of a group of family owned businesses. The successful candidate will play a critical role in overseeing financial record-keeping, light scheduling, customer communication, and administrative tasks across these businesses.
This is a remote, work from home position. The company is located in Charlotte, NC.
Key Responsibilities:
• Financial Management and Accounting: Reconcile bank statements, maintain accurate records in QuickBooks, ensure correct coding of business expenses, and manage timely payments of credit card transactions for all three brands.
• Insurance and Audit Support: Track vehicle and business insurance renewals, assist in audits, and manage vehicle registration and insurance renewals.
• Commission and Job Costing: Calculate commissions for sales teams, handle material payments, and track job costs for accurate project reporting.
• Scheduling and Customer Relations: Assist with scheduling service appointments, customer communication, and project installations.
• Accounts Receivable and Tax Preparation: Manage invoicing and AR, track outstanding payments, and collaborate with external accountants for tax preparation.
• Administrative and Reporting: Oversee light administrative tasks such as filing, document organization, generating operational and financial reports, and maintaining office systems for all brands.
• Inventory and Office Equipment Management: Support inventory management of supplies and ensure the efficient operation of office equipment across all brands.
Qualifications:
• Required:
• Quickbooks experience
• Ability to manage multiple responsibilities across brands.
• Excellent communication and customer service skills.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office Suite (Excel, Word) and cloud-based systems.
• Preferred:
• Previous experience in accounts receivable or business administration roles.
Location: Remote, Work From Home. Company located in Charlotte, NC.
Job Type: Full-time
Pay: $50,000.00 – $60,000.00 per year
Benefits:
• Flexible schedule
• Paid time off
Schedule:
• 8 hour shift
Supplemental Pay:
• Bonus opportunities
Location:
• Charlotte, NC (Required)
Work Location: Remote
