Job Title: Senior Finance Specialist | UK Property & Maintenance Company
Location: South Africa (Remote, UK Hours)
Job Overview:
We are seeking a highly skilled Senior Finance Specialist to join our UK-based property and maintenance group. This remote role, based in South Africa, requires a well-rounded candidate with extensive experience in finance, property management, and administration. While this is not a management role, we are looking for someone with more seniority than a typical finance assistant, capable of working across all three companies within our group. You will handle a variety of finance-related tasks, including bookkeeping, credit control, and supplier management, ensuring all financial processes run smoothly.
Key Responsibilities:
• Invoice Management:
• Perform thorough checks of supplier invoices against relevant POs to ensure accuracy in value, confirming that associated sales invoices have been raised and no work issues exist.
• Process all supplier… invoices using Hubdoc and publish them correctly in Xero with proper coding.
• Check statements and communicate with suppliers to resolve missing invoices or queries.
• Notify the finance director of any suppliers chasing for payment, and confirm agreed statements.
• Subcontractor & Supplier Relations:
• Complete new subcontractor verifications with HMRC via Xero, setting up all relevant new contact details.
• Build the purchase ledger payment run process with the finance director, including making payments directly through Xero.
• Bookkeeping & Reconciliation:
• Maintain accurate bookkeeping across all companies, ensuring correct nominal coding.
• Factor in allocations and manage monthly reconciliations of the Factoring bank account in Xero.
• Expense & Credit Control Management:
• Monitor Pleo cards, ensuring all receipts are uploaded and spending limits are managed.
• Oversee fuel cards and trade cards, ensuring efficient use and cost control.
• Assist with credit control and external accountant queries.
• Compliance & Reporting:
• Manage the CIS (Construction Industry Scheme) compliance process and Reverse Charge VATprocedures.
• Liaise with the finance manager to ensure timely payment of fines and deductions from wages.
• Assist the finance director with preparing reports and maintaining a PCN register.
Qualifications & Skills:
• Proven experience working within a finance team with a wide range of responsibilities.
• Proficiency in Xero accounting software is essential.
• Knowledge of CIS and Reverse Charge VAT is critical.
• Experience with Factoring and bank reconciliations.
• Strong attention to detail and ability to work across multiple companies within a group structure.
• Ability to manage relationships with clients, subcontractors, and suppliers.
• Comfortable working remotely and independently, while remaining part of a cohesive team.
• Excellent communication skills for managing both internal and external queries.
Experience Level:
• A senior-level finance professional (above finance assistant level), comfortable managing complex financial tasks, but not in a management role.
Equipment Requirements:
• Reliable internet connection and computer setup.
• Ability to work UK hours (Monday – Friday
