Primary Purpose:
The role of the administrative assistant is responsible for performing administrative and secretarial duties for the executive director of finance.
Qualifications:
Education/Certification:
High school diploma or equivalency
Accounting Degree Preferred
Special Knowledge/Skills:
Proficient in general computing, windows, Word, Excel, Web Mail, Informational Resources, Internet, Microsoft Outlook, Power Point, Computer Publishing, and AISD computer programs such as Dilbert, Dogbert, Lucy
Knowledge of District organizations, operations, and administrative policies preferred
Knowledge of the community preferred
Good oral and written communication skills
Sound organizational and interpersonal skills
Accurate communication
Meet deadlines
Able to work unsupervised
Discretion when dealing with confidential information
Ability to work methodically, accurately and neatly
Work as a team on major projects
Ability to meet with employees and public
Type at least 65 wpm
Demonstrate skills in working with multi-ethnic populations
Effective interpersonal skills to interact with all levels of employees, staff, and persons of diverse cultures
Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form
Operate data entry equipment, encompassing a variety of routine procedures
Experience: 2 5 years of accounting experience, preferably in an educational environment.
PERFORMANCE RESPONSIBILITIES:
Support board and administrative policies and decisions.
Maintain professional work environment through a positive attitude, punctuality,
regular attendance, phone etiquette, and personal appearance.
Budget Responsibilies:
Assist in budget preparation and analysis for all campuses/programs.
Assist in preparing and distributing the annual budget manual.
Monitor budget for overages and errors and communicates to campuses.
Approve budget amendments.
Prepare and distribute budget reports.
Provide research and possible resolution to finance-related matters.
Provide assistance for all district personnel regarding budget and account balances, etc.
Prepare journal entries to adjust/correct general ledger accounts.
Review all district purchases to verify proper account coding.
Calculate, communicate, review and monitor carryover balances for campuses.
Bank Reconciliation:
Prepare monthly bank reconciliation for the operating fund, food service fund, accounts payable and payroll accounts which includes reconciling the following:
Cash deposits
Outstanding check balances
Bank debits/credits
Travel advances/deposits
Cash transfers
Money owed to the Operating account from other funds
Post and reconcile travel accounting entries.
Post and reconcile gasoline inventory entries.
Prepare end-of-month entries for closing.
Other:
Maintain confidentiality.
Perform other duties as assigned by the Executive Director of Finance/Designee:
Regular Attendance
Supervisory Responsibilities: None
Mental Demands/Physical Demands:
TOOLS & EQUIPMENT: Computer, copier, printer, phone, fax machine, typewriter, calculator
MENTAL DEMANDS:
Maintain emotional control
Work with frequent interruptions
Good written and oral communication skills
PHYSICAL DEMANDS: Excessive work demands
Lift 15 to 45 pounds
Carry 15 to 45 pounds
Ability to walk, stand, stoop, kneel
Sit for long periods of time
Hear well
Good visual acuity
Speak clearly
Repetitive hand motions
ENVIRONMENTAL FACTORS: Exposure to communicable diseases
Wage/Hour Status: Non-Exempt
Pay Grade: Clerical Paraprofessional 8
The Abilene ISD does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, military status, or any other basis prohibited by law. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.