The Billing Assistant is a key position within our Finance Team that assists with the revenue cycle. The duty primarily involves the timely and accurate creation of invoices and following up with clients for approval and collection. The position may also assist with light accounts payable responsibilities as needed. Must be willing to learn our online accounting system (Unanet) and possess adequate Excel skills. Must have strong communication skills.
Responsibilities include but are not limited to:
• Reports to Billing Manager
• Post revenue and create invoices in our Unanet accounting system
• Work with project managers to create cover letters for invoices
• Gather expense receipts and scan to PDF when necessary
• Create Excel reports as supporting documents for invoices when needed
• Assemble invoice packages into PDF files
• Work with project managers to review and approve invoice packages
• Email and mail invoice packages to clients
• Archive completed invoices in an online… repository
• Audit rates and other client requirements for accuracy
• Follow up with clients for payment approvals
• Assists with month end and year end closing and audits as needed
• Receive and process vendor invoices.
• Assists in monthly credit card reconciliation
Minimum Qualifications:
• Minimum 1 year general accounting experience
• Knowledge of General Accounting Procedures
• Experience, or willingness to learn and become proficient in the use of Unanet, Excel, Word, Outlook, SharePoint, One Note and any new ERP Solution
• Respect Confidentiality
• Attention to detail and accuracy
• Ability to meet deadlines
• Organization and prioritization
• Work independently
• Good Communication Skills
• Team work
• Problem solving Skills
Compensation to commensurate with experience with the pay band of $26 – $30/Hourly
