This a Full Remote job, the offer is available from: Africa
High-end, boutique travel agency is seeking a highly organised and detail-oriented Bookings and Administrative Assistant to join their team. This role is essential in supporting their safari specialists and ensuring seamless operations across all departments. This is a full-time role with flexibility. Your start time and end time is flexible with core working hours being 08h00 to 17h00 Monday to Friday. The role is also hybrid; either 2 or 3 days will be spent in-office and the other 2 or 3 days you can work remotely.
Responsibilities:
• Day to day management of company accounts.
• Preparing payments for suppliers.
• Keeping all records of payments up to date.
• Working with Accountants to ensure information is accurate and clear to allow efficient and accurate completion of management account reporting.
• Sales administration.
• Working with the safari specialists to support them in their sales.
• Helping in preparing… quotation costs for extensive itineraries throughout Southern and East Africa – general product knowledge is advantageous.
• Help in preparing itineraries for clients – experience on Safari Portal / WETU or similar platforms would be advantageous, training will be provided.
• Detailed orientated person – experience in booking flights with different airstrips/times/airlines and understanding varying rate structures.
• Making and securing hotel reservations and flight bookings.
• Creating and keeping client files up to date and accurate.
• General office admin – purchasing stationery, liaising with IT company etc.
• Prepare accurate quotes and manage financial transactions with a keen eye for detail.
• Support the accountant with financial data and reporting.
• Act as the central liaison between different departments to ensure smooth workflow.
• Proactively identify and implement process improvements.
• Other general responsibilities as and when required to assist with the smooth running of the company.
Requirements
• Proven experience in the travel industry is non-negotiable, preferably with knowledge of the East African market.
• Experience in booking flights with different airstrips/times/airlines and understanding varying rate structures.
• Strong financial skills, including the ability to prepare precise and accurate quotes.
• Experience on Safari Portal / WETU or similar platforms would be advantageous (training will be provided).
• Exceptional administrative skills with high attention to detail.
• Ability to multitask and manage various tasks in a fast-paced environment.
• Strong communication skills and the confidence to speak up and contribute ideas.
• Ability to work independently and take initiative.
Skills and Competencies:
• Excellent organisational and time-management skills.
• Strong problem-solving abilities.
• Adaptability and flexibility in a hybrid working environment.
• Proactive and detail-oriented individual with a passion for the travel industry and a knack for financial accuracy.
Salary: R 18 000 – R 20 000 CTC plus performance based annual incentive
This offer from “RecruitMyMom.co.za” has been enriched by Jobgether.com and got a 77% flex score
