We are looking for a stellar executive assistant ready to jump in headfirst and make a difference in our clients results by coordinating logistics. A day in the life varies moment to moment and includes complex scheduling across multiple time zones (global), arranging domestic travel and supporting the Chief Navigating Officer with email management, organization of tasks and client engagement… Are you our next unicorn? WeÂ’re passionate about unleashing the personal and professional potential for our team and clients alike – and so we support our team in constant learning, great PTO plans, flexible schedules and opportunity for growth.
Description
Corporate Executive Assistant
This role reports to the Chief Navigating Officer and interacts with the entire team. This role will work approximately 20 hours per week.
Responsibilities include:
• Manage calendar – strategically plan and manage complex and frequently changing schedules across time zones, including internal and external scheduling
• Manage travel – booking (hotels, air, rental cars, etc.), tracking credits, submitting receipts and coordinating with accounting
• Scan emails throughout the day to accomplish our goal of client response within reasonable time, as well as urgent scheduling matters
• Track and report expenses
• Provide administrative support for events (ordering materials, printing, confirming logistics, etc.)
The ideal applicant:
• 3+ years of c-level executive assistant experience
• Excellent listening and communication skills
• Attention to detail and ability to judge and prioritize
• Be politely tenacious
• Focus on tasks through completion
• Experience working remotely across multiple time zones and scheduling, arranging travel across them
• Ability to confidently communicate with C-level executives, and line supervisor levels equally, with a professional and precise demeanor
• Extremely comfortable with various time zones (scheduling, coordinating travel, etc.)
• Self-motivated, detail-oriented, organized and not afraid to ask questions
• Courageous with feedback/comfortable offering differing opinions or calling out unintended consequences
• A desire to learn and grow
• Expert with cloud document storage solutions (Dropbox and Google drive), proficient in Microsoft office, and familiarity with project management platforms (ClickUp, Slack, Mailchimp, Hubspot) and/or ability to learn quickly
Mindset musts for team members:
• Integrity – confidentiality of client and intellectual property; do what you say/say what youÂ’ll do!
• Self-motivation – independent environment requires a self-starter orientation
• Dedication – to the team; eager to know “how can I support…” another team member; to the client experience and to your personal and professional development
• Curiosity – on otherÂ’s ideas and ways of issue solving; interest in the business of leadership and strategy; new opportunities with clients and operations
• Meticulous – attention to detail so the client experience and the teamÂ’s credibility exceeds expectation at every encounter; recognition that everything we do and present impacts our reputation
Benefits:
• Flexible schedule
Schedule:
• Monday to Friday
• You can set your own hours except for scheduled meetings
Experience:
• C-Level Executive Assistant l: 3 years (Required)
• Travel planning: 3 years (Required)
• Complex Service Scheduling: 3 years (Required)
Work Location: Remote, with potential travel once per quarter
Salary
$25 – $60 per hour
