This is a remote position.
Junior Virtual Assistant – Remote Job, 1+ Year Experience…
Annual Income: $59K – $69K
A valid work permit is necessary in the US/Canada
About us: Patterned Learning is a platform that aims to help developers code faster and more efficiently. It offers features such as collaborative coding, real-time multiplayer editing, and the ability to build, test, and deploy directly from the browser. The platform also provides tightly integrated code generation, editing, and output capabilities.
Responsibilities:
• Executive Assistant Support
• Regular client interfacing (via phone/video conference)
• Email management (checking/organizing one or more inboxes for each client)
• Calendar management (coordinate internal and external meetings for multiple executives, manage hectic and complex calendars)
• Preparing materials such as presentations, expense reports, spreadsheets, documents, etc.
• Travel management (researching itineraries, making reservations, booking international and national flights, etc.)
• Assist with the development of communications and content (e.g. webinars, newsletters, emails, website content)
• Research tasks
• Support implementing digital marketing plans (i.e. scheduling newsletters or social media posts, etc)
• Operations Support – creating/executing/maintaining standard operating procedures, workflows, and processes
• Admin tasks associated with CRM software
Key Attributes
• Confident, decisive, and experienced communicator with strong written and verbal skills that can use tact and diplomacy when interfacing with different personalities
• Professional and friendly demeanor
• Detail-oriented and able to work efficiently with minimal errors
• Proactive and willing to suggest additional areas of responsibility that can be delegated
• Independently seek to identify and resolve problems by being a creative and proactive problem-solver – be solutions-focused
• Ability to work in a fast-paced virtual environment, manage priorities/deadlines accordingly
• Tech-savvy, eager, and quick to learn new technology
• Capable of performing duties with a high level of confidentiality and discretion while exhibiting integrity and trustworthiness with sensitive information
• Cope well with ambiguity and changes in direction as solutions are developed
• Ambitious, engaging, positive self-starter, flexible, patient, and open-minded with a great attitude
Qualifications
• Previous experience managing multiple clients, accounts, and projects required
• 2+ years of providing complex calendar management and email management required
• Experience with creating travel arrangements and compiling expense reports
• Available to complete work, communicate via email, have Zoom meetings etc.
• Mac (preferred) or Personal Computer (including webcam) with the most recent version of MS Office installed (all programs; PowerPoint, Word, Excel, and Outlook)
• A fast and reliable internet connection
• Smartphone with email capabilities and the ability to download various apps
• Preference to candidates proficient in common online programs/software used by small business owners.
• Technology confident – including but not limited to Microsoft Office, Google Suite, and common CRM and Project Management platforms
• Bachelor’s degree preferred
