A company that is inventing sustainable materials and solving the environmental impacts of new products before they happen is looking for a Personal Assistant to the CEO/Founder. The role is primarily remote and requires travel to the homes of the principal in Lake Tahoe, Santa Barbara and LA. The role is 80% personal and 20% executive assistant duties. The amount of travel is 25% – 40% of the… time.
Manage and coordinate personal and family schedules, including appointments, events, and activities.
Travel coordination: book personal travel arrangements (private jet, car service), manage itineraries, and ensure smooth arrivals at multiple residences (Palo Alto, Reno, Southern California).
Liaise with household staff (e.g., nannies) to ensure seamless family support.
Prepare homes in advance of the principals arrival (grocery shopping, home setup).
Troubleshoot personal and household matters, ensuring all needs are met proactively and efficiently.
Provide around-the-clock availability for urgent needs or changes.
Executive Tasks (20%):
Collaborate with the principals Executive Assistant to manage calendar appointments and business travel.
Coordinate business-related meetings and support light executive administrative tasks.
Assist with travel logistics, including occasional travel to set up accommodations for business or personal trips.
Handle special projects and ad-hoc requests as needed.
Key Qualifications:
Minimum of 10 years of experience as an Executive or Personal Assistant, ideally supporting high-net-worth individuals or families.
Strong organizational skills with the ability to optimize and protect the principals schedule.
Professional demeanor, commanding respect, and committed to a long-term career as a Personal Assistant.
Ability to manage and coordinate the schedules of other household staff (e.g., nannies).
Strong communication skills, with the ability to interact with high-level professionals.
Flexible and available off-hours to accommodate urgent needs
