Job Title: Executive Assistant to High-Net-Worth Individual – Remote | WFH
Are you an exceptional Executive Assistant with a proven track record in managing complex operations and supporting high-achieving executives? If you possess a meticulous eye for detail and thrive in fast-paced environments where excellence is non-negotiable, we encourage you to apply!
We are seeking a distinguished Executive Assistant to serve as the trusted partner of a High-Net-Worth Individual. In this pivotal role, you will oversee luxury villa rental operations, manage a dynamic content brand, and facilitate the seamless execution of day-to-day activities.
Confidentiality and discretion are paramount, reflecting our clientÂ’s strong emphasis on privacy. This role is ideally suited for a proactive, organized, and emotionally intelligent professional who excels under pressure and is attuned to the nuances of high-stakes environments.
While the position is predominantly remote, occasional travel may be necessary based on the client’s requirements.
Key Responsibilities
• Client Support:
• Serve as the primary liaison, managing the client’s personal and professional schedule, arranging appointments, and organizing travel.
• Execute personal errands and reservations to ensure the smooth operation of daily tasks.
• Villa and Operations Management:
• Oversee luxury villa rental operations, including the management of shipments for both the villa and the client.
• Project manage villa enhancements, ensuring that tasks are completed timely and within budget constraints.
• Provide light bookkeeping assistance to ensure that accountants receive required documents without delay.
• Content Brand Support:
• Organize events for the content brand, managing logistics, scheduling, and communication with vendors and partners.
• Oversee content creation and publication schedules to align with brand goals.
• Administrative Excellence:
• Prepare, organize, and manage documents, presentations, reports, and correspondence.
• Maintain confidentiality while handling sensitive information with the utmost care.
• Enhance operational systems and streamline processes to improve productivity.
• Travel Coordination:
• Arrange detailed itineraries, transportation, and accommodations for both business and personal travel.
• Anticipate and address potential travel issues proactively.
• Vendor Management:
• Collaborate with vendors and service providers to ensure smooth operations.
• Manage household budgets and vendor relationships effectively.
Qualifications
• Experience:
• Minimum of 10 years as an Executive Assistant or in a comparable role supporting C-suite executives or High-Net-Worth Individuals.
• Experience in property operations or logistics management is advantageous.
• Skills:
• Proficiency in French (basic to advanced level) is essential.
• Strong organizational, problem-solving, and communication capabilities.
• Tech-savvy with expertise in Excel, Word, and project management tools.
• Attributes:
• Ability to excel in high-pressure, detail-oriented situations.
• Self-motivated with a proactive approach and openness to constructive feedback.
• Unwavering commitment to confidentiality and impeccable discretion.
Additional Information
• An extensive background check, including reference calls, will be conducted for shortlisted candidates.
• Only candidates who meet the qualifications will be contacted, with more details about the client provided post-screening.
• This role operates under a 1099 contract.
To Apply
Please submit your resume accompanied by a cover letter that highlights your relevant experience and explains why you are the ideal candidate for this distinguished role.
We look forward to receiving your application!
Employment Type: Contractor
