We are looking for an experienced part-time contractor Executive Assistant. The EA will work directly with the CEO of a group of professional services firms, including accounting and tax services, software consulting, and wealth management. The CEO is in need of someone with previous experience as an EA – this is not an entry level role.
The ideal candidate will have definitive experience in previous roles where they worked with a business owner closely managing a busy calendar & inbox independently, assisting the CEO in their day-to-day task management.
RESPONSIBILITIES
Some of the responsibilities in this role will include:
– Independent management of the CEO’s inbox, calendar, and tasks
– Tight management of the CEO’s day to day tasks – consistently reviewing to ensure nothing is overdue/lost/forgotten and getting time on the calendar for upcoming tasks
– Assisting with general ad-hoc tasks as needed
– Assisting with booking client meetings into the CEO’s calendar and managing the client project master calendar
– Creating new & maintaining current SOPs for regular repeatable tasks in this role
WHO WE’RE LOOKING FOR
Our established tech stack:
– Microsoft 365 (Outlook, Excel, Word, Teams, etc.)
– ClickUp
– QuickBooks (Online & Desktop)
– HubSpot
– Cal.com
– Experience with other systems will aid in consideration as well.
Were looking for someone who is:
– a stickler for details: double-booking never happens on your watch and you can catch a
typo a mile away!
– willing to take ownership of their tasks: you don’t need to be babysat to get your work done
– full of initiative: if the CEO asks you to cancel their magazine subscription, you don’t give them the customer service phone number. You call and cancel it.
– thinking ahead: you’re always looking at the downstream impact of booking calls and events with the CEO’s current workload
HOURS & RATE
Right now, we think the role will take approximately 5-10 hours per week (20-40 hrs/month), but were looking for someone with some flexibility since the hours are not set in stone yet.
Youll need to be able to work around CST hours and have regular communication with the CEO during business hours. (Pinging for help at 11pm on a Saturday isn’t going to work in this role.)
This role pays $15-24 USD per hour to start. This is an independent contractor position to start. The right EA may be transitioned to an employee in the future.
WHY WORK WITH US?
This is a growing established business with the opportunity to shape the systems we put in place. It’s busy but not fly-by-the-seat-of-your-pants chaos.
You’ll get to assist in many areas of the businesses, but you won’t be asked to work a double role out of your scope. You can expect a solid onboarding process, access to what you need to do your job, and people who you can ask questions to when you need help.
The CEO leads strongly with their values and only accepts clients and hires team members that align. You can expect to work in an environment where team members’ skills and expertise are respected and supported, mistakes are learning opportunities, we help each other, team members have autonomy in their role.
We don’t do evenings, weekends, or holidays. Get some rest! We have clear boundaries with our clients and internally.
