We are offering a contract to hire employment opportunity for a Sr. Executive Assistant in PERRYSBURG, Ohio. The chosen candidate will provide high-level executive support, encompassing administrative tasks, document management, business development, and contract administration. This role operates within the Financial Services industry and requires adeptness in various software including ADP … Financial Services, Cisco Webex Meetings, Concur, CRM, and Kronos Timekeeping System.
Responsibilities:
• Utilize project management, time management, and organizational strategies to ensure efficient completion of tasks
• Collaborate with COO to keep them informed of upcoming commitments and responsibilities, anticipating needs and offering solutions to conflicts
• Manage and complete assigned projects, tracking and following up on internal staff assignments, and verifying the accuracy of completed work
• Manage and prioritize a dynamic calendar of appointments, client meetings, and events, acting as a gatekeeper, screening calls and requests
• Organize, facilitate, and create minutes for meetings and video calls
• Prepare COO for meetings and business travel, including arranging detailed travel plans and itineraries
• Draft letters, client correspondence, documents, and respond to communications on behalf of the COO as directed
• Assist with preparing materials for customer presentations and conferences
• Submit COO expense reports
• Assist in promoting business development in coordination with the Marketing department
• Continuously seek improvements in work processes and contribute to a culture of innovation and collaboration• Proven experience as a Senior Executive Assistant or in a similar role
• Proficiency in using ADP – Financial Services
• Experience with Cisco Webex Meetings for managing virtual meetings
• Familiarity with the Concur expense management system
• Extensive knowledge of CRM software for managing client relationships
• Ability to use the Kronos Timekeeping System effectively
• Proficiency in using the About Time software for project management
• Excellent calendar management skills to schedule meetings and appointments
• Strong communication skills for internal and external correspondence
• Experience in managing conference calls effectively
• Capable of handling correspondence professionally and timely
