We are a small, growing company with two primary divisions—eLearning (B2B) and staffing. We are looking for a detail-oriented and highly organized Virtual Administrative Assistant to join our fully remote team.
The ideal candidate will excel in providing executive support while also handling secondary responsibilities in sales and marketing…
You must have experience & confidence in:
• Email Management: Organize and manage a busy email inbox for an executive, prioritizing important communications and proactively handling tasks.
• Calendar Management: Meticulously manage the executive’s calendar, including scheduling appointments, screening meeting requests, and ensuring thorough preparation for meetings.
• Time Blocking: Implement effective time-blocking techniques to optimize the executive’s focus and productivity.
• Meeting Coordination: Schedule and coordinate phone or Zoom meetings with executive-level clients, managing all related tasks including calendar invites and correspondence across time zones.
• Meeting Preparation and Follow-Up: Assist in preparing for client meetings, taking notes, and tracking action items to ensure timely follow-up.
• Sales Lead Processing: Efficiently process and route incoming sales leads, proactively seeking opportunities to schedule sales meetings.
• Document Preparation: Proofread and format professional documents with a meticulous eye such as proposals, client agreement letters, and announcements.
Rockstar requirements:
• Executive Support: Proven experience in managing executive calendars, coordinating meetings, and handling sensitive information with discretion.
• Advanced Word Skills: Proficient in Microsoft Word, with the ability to prepare client-ready business documents.
• PowerPoint Expertise: Skilled in PowerPoint, including the use of advanced features.
• Business Communications: Strong written communication skills, with a proven track record in crafting precise and professional business emails.
• Task Management: Excellent task management skills, with experience in tools like Wrike and Monday.
Encore skills & experience:
• Create and schedule B2B social media posts from provided content.
• Experience in optimizing landing pages and sales funnels for improved lead generation and conversion.
• Ability to support inter-company committees and organize meetings, taking detailed notes and managing follow-ups.
• Optimize landing pages and sales funnels to improve lead generation and conversion.
• Support the development and maintenance of marketing materials and campaigns.
• Assist in planning and supporting virtual events and webinars.
• Coordinate interviews between contractors and clients, updating contract details in a shared database with our operations manager.
Work Hours:
Flexible but consistent hours required, with availability during East Coast business hours.
You must be available for 3-5 scheduled video calls per week with additional ad-hoc calls, as needed.
What We Offer:
• Paid holidays & vacation time.
• Flexible remote work environment.
• Opportunity for growth & development.
If you are a proactive individual with a passion for administrative excellence and the skills to contribute to sales and marketing efforts, we would love to hear from you.
To Apply:
• Submit your resume with a brief cover letter
• Submit a sample PowerPoint presentation that you’ve created
• Submit Word document of a business communication you’ve written
